Welcome to your new productivity companion! Whether you're new to productivity systems or transitioning from another tool, this guide will help you get up and running quickly and effectively.

Why This App is Different

Unlike traditional productivity tools that lock your data in the cloud, this app puts you in control:

• Privacy First: Your data stays on your device
• AI-Powered: Intelligent suggestions without surveillance
• Offline Ready: Work anywhere, sync when connected
• Customizable: Adapts to your workflow, not the other way around

Quick Start (5 Minutes)

1. Create Your Account

Open the app and create your account. Your data is encrypted and stored locally, with optional sync across your devices.

2. Choose Your Methodology

Select your preferred productivity approach:

• GTD (Getting Things Done): Capture, clarify, organize, reflect, engage
• PARA Method: Projects, Areas, Resources, Archive
• Custom: Create your own system

3. Complete the Brain Dump

Start by capturing everything on your mind:

1. Open the Inbox
2. Add every task, idea, or commitment you can think of
3. Don't organize yet - just capture everything

Understanding the Interface

Main Dashboard

Your command center shows:

• Today's Focus: Your most important tasks
• Upcoming Deadlines: What needs attention soon
• Progress Metrics: Weekly completion rates and trends
• Quick Capture: Add new items instantly

Core Sections

Inbox

Your capture zone for everything new. Process items here by deciding:

• Is it actionable? (If yes, assign to a project)
• Can it be done in 2 minutes? (If yes, do it now)
• Does it require multiple steps? (If yes, make it a project)

Projects

Outcome-focused collections of tasks. Good project names:

• ✅ "Organize home office for better productivity"
• ✅ "Plan and execute team retreat"
• ❌ "Emails" (this is ongoing maintenance, not a project)

Contexts

Group tasks by the tools, location, or energy level needed:

• @Computer: Tasks requiring your laptop
• @Phone: Calls to make
• @Errands: Tasks for when you're out
• @High-Energy: Demanding cognitive work
• @Low-Energy: Administrative tasks

Calendar View

See your time-blocked tasks alongside appointments. The AI suggests optimal scheduling based on:

• Your energy patterns
• Task complexity
• Available time slots
• Context requirements

Essential Features

Smart Scheduling

The app learns your patterns and suggests when to do tasks:

• Morning Person? Creative work gets scheduled early
• Post-lunch dip? Administrative tasks fill that slot
• Evening focus? Deep work gets protected time

AI-Powered Insights

Get personalized recommendations:

• Task prioritization based on deadlines and importance
• Habit pattern recognition
• Productivity bottleneck identification
• Workload balance suggestions

Offline Capability

Work anywhere:

• All core features work offline
• Changes sync automatically when connected
• Conflict resolution handles simultaneous edits
• Local storage ensures nothing is lost

Your First Week

Day 1-2: Capture and Process

• Complete your brain dump in the Inbox
• Process each item (delete, defer, delegate, or do)
• Create 3-5 initial projects
• Set up basic contexts

Day 3-4: Plan and Schedule

• Review your projects and add missing tasks
• Use the calendar view to time-block important work
• Set up your first weekly review
• Configure notification preferences

Day 5-7: Refine and Optimize

• Adjust contexts based on how you actually work
• Fine-tune project organization
• Experiment with the AI scheduling suggestions
• Customize the dashboard layout

Pro Tips for Success

Start Small

• Begin with 3-5 projects maximum
• Use only essential contexts initially
• Build complexity as you get comfortable

Be Consistent

• Spend 5 minutes each morning planning your day
• Do a weekly review every Friday or Sunday
• Trust the system - if it's captured, let the app remind you

Leverage AI Wisely

• Pay attention to the app's scheduling suggestions
• Use habit insights to identify patterns
• Let the AI handle routine planning while you focus on important decisions

Stay Flexible

• Your system should serve you, not constrain you
• Adjust projects and contexts as your work evolves
• Experiment with different approaches

Common Pitfalls to Avoid

Over-Organizing

Don't spend more time organizing than doing. If you find yourself constantly reorganizing, simplify your system.

Perfectionism

Your productivity system doesn't need to be perfect. Start with "good enough" and improve over time.

Tool Obsession

Remember: the goal is getting things done, not building the perfect system. Focus on outcomes, not process.

Ignoring Reviews

Weekly reviews are crucial. They keep your system current and your priorities clear.

Advanced Features to Explore Later

Once you're comfortable with the basics:

Custom Automations

• Set up rules for automatic task categorization
• Create templates for recurring projects
• Build custom workflows for your specific needs

Integration Capabilities

• Connect your calendar and email
• Sync with other tools you use daily
• Export data for analysis or backup

Team Collaboration

• Share projects with colleagues or family
• Delegate tasks with built-in tracking
• Coordinate schedules across team members

Getting Help

Built-in Guidance

• Check the help section for feature explanations
• Use the AI assistant for system optimization suggestions
• Access video tutorials from the main menu

Community Resources

• Join our user community for tips and best practices
• Share your workflows and learn from others
• Get answers to specific questions

Support

• Contact our support team for technical issues
• Request features through the feedback system
• Access priority support with premium plans

What's Next?

Now that you're set up, focus on consistency over complexity. Use the system daily for two weeks, then revisit this guide to explore advanced features.

Remember: the best productivity system is the one you actually use. Start simple, stay consistent, and let the app grow with your needs.

Ready to dive deeper? Check out our guides on connecting integrations, creating custom views, and advanced productivity techniques.

Questions about getting started? Reach out to our support team - we're here to help you succeed.